The purpose of this system is to manage, store, retrieve, and secure various types of documents related to academic and administrative functions within the university. The DOCUMENT MANAGEMENT SYSTEM (DMS) aims to streamline document handling processes, improve accessibility, and ensure compliance with regulatory standards.
Key objectives of this system include:
1. Centralized Document Storage: Establishing a unified repository that integrates various types of documents and data, accessible to authorized users across different departments.
2. Enhanced Accessibility and Collaboration: Providing a user-friendly interface that allows seamless access to documents and supports collaborative efforts among users, regardless of their location.
3. Robust Security Measures: Implementing advanced security protocols to protect sensitive information and ensure that access is granted only to authorized personnel.
4. Compliance and Reporting: Ensuring that the system adheres to relevant legal and regulatory standards, and providing tools for efficient reporting and auditing.
5. Scalability and Integration: Designing the system to be scalable and compatible with existing university software and infrastructure, allowing for future upgrades and expansions.